Preparation for Shareholder's Meetings for Board Members
of publically listed companies and any Senior Executives who are asked
to participate in shareholder's meetings.
One significant area of interest to Board Members of companies concerns
the achievement of a successful Annual Shareholders Meeting. As shareholders
are drawn increasingly from international institutions and as they become
more demanding, the need for Boards to communicate effectively with them
becomes more essential. SCCI and its Associates with their collective
experience of running or attending Shareholders Meetings are able to make
a valuable contribution towards satisfying this need by creating the environment
of a real life meeting. First, before the meeting extensive use is made
of the information contained in the client's Annual Report and in the
research publications from institutional investors. Secondly from this
information and discussions with the Board, a series of questions is drawn
up, on average about 25,directed at the most difficult and sensitive areas
of the client's operation and/or performance. Thirdly, the questions are
put at the "mock" meeting and the responses from the Board Members
are recorded on video.
By observing and participating in all three stages SCCI and its Associates
are able to make constructive and informed suggestions on the clarity
of the message, the effectiveness of the message and the effects of body
language, as well as comments on the potential audience satisfaction level.
The success of an Annual Shareholders Meeting is often judged on the effectiveness
of the communication and through its rigorous process and attention to
details, SCCI brings the chance of that success that much closer, as well
as contributing to the saving of valuable time and costs.